How can I check the mailbox size in Outlook?

This FAQ describes how you can check the size of your mailbox and the size of each (sub)folder. This valuable information can be used to clean up an over-sized mailbox.

  1. Mailbox sizes
  2. Check mailbox size
  3. Remarks

1. Mailbox sizes

Be aware that mailboxes are limited in size:

  Warning Prohibit Send Prohibit Send and Receive
Personnel 60 MB 90 MB 120 MB
Students 40 MB 60 MB 80 MB

2. Check mailbox size

  1. Be sure the Folder List is visible:

    Choose View > Navigation Pane (or use the shortcut 'ALT+F1')

  2. In the Folder List, select the properties of your mailbox:

    Right-click 'Mailbox - Firstname Lastname'.

    On the pop-up window select 'Properties for "Mailbox - Firstname Lastname" '.

  3. Check the Folder Size of the available folders:

    On the General tab, choose 'Folder Size ...'

    You can view the Folder size of the:

    • Local Data (cached data size)
    • Server Data (data size on the mail server)
       

     
  4. Use this information to clean up your mail folder as described by the FAQ file How do I clean up my mailbox?

3. Remark

In the same way, you can view the size of only one folder and its subfolders.
Just select the requested folder in the folder list and follow the procedure as described above.


Author: DVSM\rafnou | Modified by: DVSM\wimpou, Tuesday October 13, 2009 17:26:14 +0200