Holiday tips - version Summer 2008

The Vlerick Leuven Gent Management School and all services are closed during:

Day of the Flemish community: July 11

Summer Closing (Gentse feesten): July 21-25

Integration seminar: August 28 and 29

 

Checklist

  1. Adapted services
  2. Calendar
  3. Backup
  4. Power & Energy saving
  5. Security
  6. E-mail
  7. Antivirus
  8. Out-of-Office message
  9. Electronic Greeting Cards
  10. Helpdesk
  11. Clean desk
  12. Kitchenettes
  13. While cleaning up

1. Adapted services

   

GENT:  
   
Helpdesk (IT/Facilities)   
Special opening hours from Monday July 14 till Friday August 22.  
  Monday through Thursday: 9.00h-17.00h
  Friday: 9.00h-15.30h
   
Catering  
Coffee rounds Will continue as usual
Catering/kitchen/Sandwich bar Closed from Monday July 21 till Friday August 15
Bar/Inbev lounge (evenings) Closed from Monday July 21 till Friday August 31
Start full functionality Catering August 18 / Bar: September 1
Special closing day Thursday July 10 (teambuilding event Sodexho)
   
Print & Copy Facilities In July and August print and copy facilities will be handled by Andre Keunen or Marco Vastarella
Closed from Monday 14th of July till Friday 15th of August 
   
 Library  
Special opening hours from Wednesday 9 July until Wednesday 27 August
  Monday through Friday, from 9.00h till 12.30h and from 13.30h till 17.00h 
  * See also: http://www.vlerick.be/library
   
Reception desk   
Special opening hours from Monday July 14 till Friday August 22.  
  Monday through Thursday: 8.00h-12.30h and from 13.30h-17.30h
  Friday: 8.00h-12.30h and from 13.30h-15.00h
  * For details, check the calendar of the reception desk in Outlook
   
   
 LEUVEN:  
   
Catering  
Coffee rounds Coffee will be provided daily on each floor, as usual
The refrigerators will be filled twice a week (please give a sign to the reception desk in case that appears to be insufficient!)
Catering/kitchen Closed from Monday July 14 till Friday August 15
Start full functionality Monday August 18
   
Print & Copy Facilities   
50 % of capacity from Monday July 14 till Friday August 15.  
  orders might take longer / please order in time
Library (KUL)   
Special opening hours from Monday 30 June till Friday 19 September
  Monday through Friday, from 9.00h till 16h
  * See also: http://bib.kuleuven.be/ebib/english/contact.htm
   
Reception desk   
Special opening hours from Monday July 14 till Friday August 15.  
  8.30h-12.30h and from 13.00h-16.30h
   

2. Calendar

Make sure your holiday is indicated in your online calendar in Outlook.

3. Backup

It is an excellent idea to make sure your most crucial data is on your network share or on CD-ROM.
More info:
How can I burn a CD? 
Best practices to backup and store your files

4. Power & Energy saving

  • Please turn off your pc.
  • If you use a portable, unplug the power supply on both sides (pc & mains). This will also make it easier to put your portable in a safe place (not on your desk).
  • Unplug all other power consuming devices (extra heating device, paper shredder, power supplies,...)
  • Turn off the heating in your office.

5. Security

  • Please inform security about all irregularities.
  • Lock door and windows of your office.
  • Close curtains if available
  • If you use a portable and you do not take it home: hand it in to IT.
    • If you take your pc home make sure you also take the power supply, external floppy drive, power cable, etc with it.
    • Make sure you have your lock and key with you. If you do not have a lock yet, go to the helpdesk: it is free and on stock.
    • Do not take your portable home if you do not plan to use it. Rather hand it in to IT.
  • PDAs, digital cameras etc: do not leave them on your desk.
  • Access to the building Campus Ghent
    • Please use your access badge at the main entrance to enter the building. This door is always accessible 24/7 with your access badge.
    • For deliverables and bringing large things into the building please use the door in the Notarisstraat 9a.
    • Please inform security services of your presence in the building during holidays by calling 0475 / 22 42 52 or announce yourself at the reception desk.
  • Access to the building Campus Leuven
    • Please use your access badge at the main entrance to enter the building. This door is always accessible 24/7 with your access badge.
    • Please inform security services of all irregularities in the building during holidays by calling 0499 / 53 84 94.

6. E-mail

It is also a good idea to clean your mailbox. More info: e-mail FAQ

7. Antivirus

8. Out-Of-Office message

9. Electronic Greeting Cards

  • Normally it is fun to receive them, but there are dangerous variants too.
  • As always: if you receive an attachment of someone you do not know personally,

    DO NOT OPEN IT !

  • Even if you know the sender, be extremely careful when opening attachments.

10. Helpdesk

  • Please use Altiris to submit your problems: http://www.vlerick.be/helpdesk  (Also available out of campus)
  • For really urgent matters, please send your mail to:
    mailto:helpdesk@vlerick.be
    or phone to +32 9 210 97 24.
  • Please do not send calls to individual mailboxes of ICT Team members.

11. Clean desk

Holidays are a good moment for cleaning up your desk.

  • put all valuable things away (includes portable, digital camera, ...)
  • bring old or unused ICT material (hardware and software) to the ICT Service Desk at
    Campus Ghent, M+3.12 or Campus Leuven, C2.08

12. Kitchenettes

May we ask you to empty all personal beverages and food from the small refrigerators.
This gives the cleaning team and Sodexho a chance to thoroughly clean the kitchenettes.

13. While cleaning up

  • CD-ROMs have a better shelf life on condition that they are properly stored:
    • Put them into a protecting sleeve or jewel case, do not expose them to direct sunlight or heat.
    • They contain your valuable data: put them in a safe place.

 

We wish you all a nice holiday!


Author: DVSM\rafnou | Modified by: DVSM\wimpou, Tuesday October 13, 2009 17:26:44 +0200