Terms & Conditions Traineeship


  • These terms and conditions apply to any application for a Traineeship provided by Vlerick for a Fee (all as defined below).
  • Applying for a Traineeship implies acceptance of these terms and conditions, even if they conflict with the Company’s own general or specific conditions of purchase.


VlerickVlerick Business School, a public utility foundation incorporated under the laws of Belgium, having its registered offices at Reep 1, 9000 Gent, Belgium, VAT BE 0424.244.049
Companylegal person applying for a Project
Student(s)Vlerick MBA or Masters student(s)
Supervisora senior representative of the Company
Promotora Vlerick faculty member
Traineeshipa work placement during which the Students analyse a specific business or strategic issue of the Company as part of their Masters or MBA programme at Vlerick
Fee€ [13.500] (plus 21% VAT) if the Traineeship is organised for 3 students
€ [11.500] (plus 21% VAT) if the Traineeship is organised for 2 students
€ [9.500] (plus 21% VAT) if the Traineeship is organised for 1 student

any expenses incurred by the Student(s) related to the performance of the Traineeship such as:

(1)(daily) travel expenses: train tickets, car expenses at € [0.3412] per km for project traffic and € [0.1706] for commuter traffic, …

(2)accommodation expenses when travelling abroad

(3)expenses for data collection in case of a market research project

(4)copy expenses Project report

Application, screening and contract

  • Traineeship proposals need to be submitted via the application form on the Vlerick website.
  • For the academic year 2017-18, the Company can apply for a Traineeship related to a market research project until end of December. A Traineeship related to another type of project can be applied for until end January.
  • Upon receipt of the application form, Vlerick will contact the Company to set up the advertisement towards the students and to discuss which type of students match the Company. The Company will need to provide a description of the preferred student(s) and the project that the Company would like the student(s) to work on. Once the preferred student(s) is (are) found, Vlerick will present the Company a traineeship agreement for signature and the Company will complete and return the project screening form. 
  • In the absence of a signed contract, the Company will not receive the project report and will not be able to participate in the project defence.

Invoicing and payment

  • The Company undertakes to pay Vlerick the Fee invoiced after signature of the contract.
  • The Company shall reimburse all Expenses.
  • The Company shall agree with the Student(s) on the Expenses beforehand. These Expenses (plus 21% VAT) will be invoiced by Vlerick on the basis of an expense claim form (including the original receipts of the Expenses) approved by the Company.
  • Invoices are payable within 30 days from the invoice date, unless otherwise agreed in writing between Vlerick and the Company. If invoices are not paid by the due date, the amounts will automatically and without prior notice be increased with the interest rate as prescribed in the Belgian law of 2 August 2002 on combating late payment in commercial transactions. 

Cancellation by the Company 

  • If the Company cancels the Traineeship before the start of the Traineeship, a cancellation cost of € 1.000 will be charged.
  • The Traineeship cannot be cancelled without cause after the start of the Traineeship.


  • The Company shall appoint a Supervisor and Vlerick shall appoint a Promotor to guide and support the Student(s). 

Obligations of the Company 

  • When working at the premises of the Company, the Student(s) shall be able to use an office space, a phone and a computer.
  • The Company shall provide the Student(s) access to all information and persons relevant to the Project. 

Project report 

  • The project report shall be written in English, unless otherwise agreed in writing between the Company and Vlerick.

Traineeship assessment 

  • The Student(s) will defend their project before a jury. In this jury the Company shall be represented by the Supervisor. Other persons of the Company can attend the Traineeship defence but the Company shall only have one vote.
  • The jury will evaluate the project on content and methodology, written report, oral presentation and defence, personal efforts / commitment, usefulness and practical value. 
  • The jury will mark the project on the basis of the guidelines provided by Vlerick. 

Applicable law and competent courts 

  • These terms and conditions shall be exclusively governed by, construed and interpreted in accordance with the laws of Belgium.
  • Any dispute regarding the validity, interpretation or implementation of these terms and conditions shall be submitted to the exclusive jurisdiction of the courts of Gent, Belgium.

Last update: 16 April 2019