Live. Learn. Leap. in a safe manner

READY TO WELCOME YOU BACK!

In line with the current guidelines from the National Security Council, we have resumed our on-campus activities as from August 10 in a very cautious way. As the safety and wellbeing of our community remains our priority, we implement a range of precautionary measures.

Our way of teaching had been adapted as well. According to your specific programme, you may expect an optimum combination of online learning and on campus teaching in small groups, with respect for physical distancing. This learning approach is supported by five promises we make to you, so you can keep growing and investing in yourself in the safest and most inspirational way.

In this document, you can find more information on the protocols we will follow in line with the recommendations and guidelines of the government. To ensure the highest level of personal wellbeing, safety, and peace of mind, we continue to remain extremely vigilant and closely monitor all developments related to the covid-19 pandemic. Government guidelines and policies, as well as the pandemic matrix of the VLIR (Vlaamse Interuniversitaire Raad) are important compasses to guide our decisions. As such, we will be ready to adjust and/or prolong any measures we have taken when needed. These actions will continue to be coordinated by our Corona taskforce ([email protected]).

Our mission to be a low risk environment

As an organisation, Vlerick wants to take its corporate responsibility to limit the spread of the covid-19 virus and to protect the health and safety of our (Vlerick) community. To do so, we have put everything into place to ensure that our campuses are low risk environments. This means that we want all Vlerick contacts to be low risk contacts, resulting in a minimal risk of spreading the virus within the Vlerick community and beyond.

High risk and low risk contacts



On top of the conditions set out in this flow, contact with someone coming from an orange or red zone abroad, is also considered a high risk contact.

Below you can find all the precautionary measures we have put into place to ensure that our Vlerick campuses remain places at which you only have low risk contacts. When organising a learning journey, event, activity,… off campus it is also important to make sure that low risk contacts can be guaranteed in similar ways as we do on campus.

We are counting on your corporate citizenship to diligently follow all our guidelines and to, as such, make sure that none of your Vlerick contacts are high risk contacts. This way we can avoid a further spread of the virus and limit the number of obligated periods of quarantine within our Vlerick community.

Precautionary measures

Room capacity

  • In order to avoid a large concentration of people, and as such limit the number of high risk contacts, at our campuses, our employees are recommended to work from home as much as possible and as far as their job responsibilities allow for this. 
  • Due to the requirement of physical distancing, the capacity of all our rooms, lounges, offices, elevators and other common areas such as the restaurant and the garden has been reduced and reorganised
  • Until further notice, it is not possible for alumni nor external parties to book rooms at our campuses.

 

Facilities on campus

  • In order to avoid close personal contact and as such prevent high risk contacts, we have implemented seating plans, signs, ribbons and floor markings that will guide you to respect physical distancing and will help ensure a safe circulation of people on our campuses. 
  • All front-office services such as reception, library, Service Desk, … are equipped with plexiglass screens to ensure low risk contacts only. 
  • All common spaces such as lecture rooms, breakout rooms, meeting rooms, restaurant, lounge, sanitary facilities, office spaces… will be cleaned in-depth multiple times per day. Frequently touched objects or surfaces such as elevator buttons, door handles, handrails, buttons on coffee or vending machines, … will be disinfected multiple times per day. Cleaning includes air purification through bio-organic products to protect against viruses and bacteria. 
  • Airconditioning facilities are up to the latest standards. They are maintained by professional firms and filters are replaced as frequently as prescribed.

 

Health and safety

  • We ask everyone who feels sick or shows symptoms that could be related to covid-19 not to come to campus and to immediately contact their general practitioner. 
  • For the purpose of tracking and tracing, all campus visitors must register at reception. Students and participants are registered automatically via their programme management and/or attendance tool. Our employees are registered via a mobile app [email protected], which they use to book their workspace. 
  • We ask you to respect the guidelines put forward by the WHO. As such, we recommend washing your hands before you leave home and we ask you to disinfect them immediately upon arrival at campus. Dispensers are located at the main entrance of our campuses, as well as at the entrance of lecture rooms, breakout rooms, meeting rooms and all other common spaces. 
  • We ask you to respect an interpersonal distance of 1.5 metre at all times. Staying vigilant in respecting the physical distancing rules is of the highest importance when it comes to staying a low risk contacts only environment. 
  • Wearing a protective face mask is obligatory everywhere on our campuses. As such, it is also mandatory to wear your face mask in our auditoria, meeting rooms, breakout rooms, etc. Being a positive change-maker is also in the little things, let’s encourage each other to wear our face masks at all times and in a correct way.
    Students and participants can either use their own face mask or use a Vlerick face mask that will be provided to them upon their first arrival on campus. Visitors need to bring their own face mask. In case you have forgotten your face mask, you can obtain one at the reception desk. Professors and guest lecturers will be wearing a protective face mask or face shield whilst teaching. 
  • We ask you not to shake hands and we advise against sharing office supplies, phones or other personal belongings with other participants. 
  • All generally recommended rules such as coughing and sneezing into a handkerchief or elbow and discarding used handkerchiefs immediately, also apply to our campuses.

We ask you all to take responsibility in following these guidelines and to as such contribute to the health and safety of the entire Vlerick community. We call upon good citizenship of all our staff to point out behaviour that is not in line with these guidelines.

 

When you are experiencing Covid-19 symptoms

You are a participant or visitor planning to come to one of our campuses
In case you are experiencing any symptoms that might be related to covid-19, we advise you to immediately contact your general practitioner. Please do not come to our campuses until you receive a go from your general practitioner.

More information on covid-19 and related symptoms can be found here.

You are a participant or visitor on campus
In case you are feeling unwell or are experiencing covid-19 symptoms while you are on one of our campuses, you will be asked to go home immediately. In case you are in need of a cab to drive you home, our colleagues at the reception desk will arrange for a pickup. Until the cab arrives, you will be asked to wait in the first aid room on campus. Please wear your face mask during your ride home and call your general practitioner immediately upon your arrival. We ask you to stay home until you receive a go from your general practitioner. This to safeguard the health and wellbeing of the rest of the (Vlerick) community.

More information on covid-19 and related symptoms can be found here.

When you are Covid-19 confirmed

Following the guidelines from Sciensano, the guidelines and actions mentioned below are applicable to people who have tested positive for the covid-19 virus, as well as to people who have been identified by their general practitioner as a highly likely covid-19 case. We will refer to this group as covid-19 confirmed cases.

You are a participant
When you are identified as a confirmed Covid-19 case by your general practitioner during participation in a programme or when you have visited the campus within two days before the onset of your symptoms or in case you are asymptomatic, the two days leading up to your testing, we would like to ask you to contact the programme manager of the programme you are taking or have taken part in asap . This to avoid a further spread of the virus and to protect the health and safety of our Vlerick community.

Upon receiving your most appreciated call or email, we will contact the Vlerick contacts you have been in contact with. This to inform them about the guidelines we expect them to follow. We will do this with the utmost respect for your privacy.

You are a visitor
In case you have visited the campus within two days before the onset of your symptoms or in case you are asymptomatic, the two days leading up to your positive Covid-19 testing, we would like to ask you to contact our reception desk and/or our Corona Taskforce via [email protected]. This to avoid a further spread of the virus and to protect the health and safety of our Vlerick community.

Upon receiving your most appreciated call or email, we will contact your Vlerick contacts to inform them about the guidelines we expect them to follow. We will do this with the utmost respect for your privacy.

When one of your Vlerick contacts is Covid-19 confirmed

Following the guidelines from Sciensano, the guidelines and actions mentioned below are applicable to people who have tested positive for the covid-19 virus, as well as to people who have been identified by their general practitioner as a highly likely covid-19 case. We will refer to this group as covid-19 confirmed cases.

You are a participant
When one of your recent Vlerick contacts is known by us as a confirmed or highly likely Covid-19 case your Vlerick PM or account manager will contact you with more information about the guidelines we expect you to follow. This to stay vigilant when it comes to the health and safety of our Vlerick community. A different approach will be taken, dependent on the risk level of the contact.

On top of the conditions set out in this flow, contact with someone coming from an orange or red zone abroad, is also considered a high risk contact.

  • If you have had a high risk contact you will be asked to leave the campus immediately and go to your general practitioner. Based upon current governmental measures you will be placed in a quarantine in which you can only leave your house for essential purchases. Your general practitioner will inform you on the length of this quarantine. We take 14 days into account. During your quarantine it is important to monitor your condition and be vigilant for any symptoms.
  • If you have had a low risk contact, based on governmental measures a quarantine is not needed. You can come to the campus. Keep your physical contact limited to a minimum and follow the physical distancing and hygienic measures.

Note that we have put everything into place to ensure that almost all your contacts at Vlerick are low risk contacts. Please respect all the guidelines and measures we are putting forward to help us ensure this low risk environment.

Area specific Covid-19 measures in Belgium

The Belgian Government declares the risk level of each municipality, district, province and region in Belgium based on the amount of new Covid-19 cases in the area in the last seven days. Each Covid-19 risk level is linked to a different colour code.

Zero risk: green
Low risk: yellow
Medium risk: orange
High risk: red

More information on the colours of different areas in Belgium can be found here [Dutch & French].

Participants & visitors
In case you are living in a Belgian region in which specific Covid-19 measures are in place, we ask you to carefully abide by the rules of this specific region.

Our campuses/ Flemish universities/ Business School specific protocol
The VLIR (Vlaamse Interuniversitaire Raad) has put forward a pandemic matrix that attaches concrete security measures to each of the four levels of the pandemic. We will adhere to this protocol. An overview of this matrix can be found here. The English translation of the matrix can be found in this PDF document.

We are closely monitoring any changes in the guidelines for Ghent, Brussels and Leuven and will inform you in case any of these changes will influence our Covid-19 protocol and/or the measures we are taking.

Upon arrival from abroad

When you want to visit our campuses coming from abroad, we ask you to take into account the guidelines of the Belgian Government.

In case you are coming from a red coloured country or area, please respect the mandatory Covid-19 testing and quarantine period of 14 days upon your arrival in Belgium. When the area you were staying in before your arrival in Belgium has an orange colour code, we also recommend you to get tested and to respect the 14 day quarantine period before visiting our campuses.

All updated information on colour codes for countries and areas can be found here.

Permanent follow-up

Our internal Corona task force will continue to monitor and assess all Covid-19 updates from the government. Based on this regular assessment, the task force will continue to make recommendations and we are ready to continuously adjust any of our measures if necessary. This approach will ensure that our response to the outbreak remains appropriate, balanced and effective at all times.

During the past months of lockdown, we have demonstrated that we are fully capable of quickly shifting from physical to hybrid and online teaching and we assure you that, when faced with a new wave of infections or even a lockdown, we will once more make that shift to 100% online.

Our faculty has mastered the best online teaching practices and our programme coordinators have turned into moderators and audiovisual producers, guaranteeing an optimum experience for students and participants taking classes online. Our Learning Impact Indicator – by which we measure the quality of our learning journeys – shows that the satisfaction during the lockdown was even higher than before.

So, you can rest assured that whenever you start your learning journey with Vlerick Business School, we will be there for you in every way, helping you to finish your journey in a qualitative way.

Questions and concerns

For any questions or concerns, please reach out to our Corona Taskforce via [email protected]

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